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Is there a way to upload volume photography galleries with contact information?

T

Hello all! I know that SP is used mostly for individual customers, but I am also doing Volume photography for sports teams. at the moment I am only doing 2 leagues but have multiple teams.Are there any tips / tricks to upload each job as a gallery with individual folders per player and assign a contact? I have been using another service for volume and would like to keep everything in one place in my SP. Any help or suggestions would be greatly appreciated. Thank you! 

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Best answer by Andrew 4 May 2020, 23:04

Hello all! I know that SP is used mostly for individual customers, but I am also doing Volume photography for sports teams. at the moment I am only doing 2 leagues but have multiple teams.Are there any tips / tricks to upload each job as a gallery with individual folders per player and assign a contact? I have been using another service for volume and would like to keep everything in one place in my SP. Any help or suggestions would be greatly appreciated. Thank you! 

 

Haven’t done exactly this, but I have uploaded Seniors into separate albums that are individually passworded within a single gallery for their school. It’s a little work, but if you put each image or group of image into it’s own folder, you can have the desktop uploader put them into the gallery that way and automatically create albums for each folder. 

 

In Shootproof, you’d select manage albums and then have it create a password for each album. Unfortunately, this is a manual step that you’d do for each album. Once done, you could download a CSV of all the album names along with their passwords. 

 

What I would recommend would be to use a CSV merge tool like Airtable or a Google Sheets plugin to combine the album passwords with each subject’s data. And then you could run any marketing you need through something like Mailchimp. You might find this to be a faster and less error prone solution than trying to create contacts for each family or athlete in your gallery.

 

#FeatureRequest - Shootproof, we LOVE you, but a simple change to instantly save your volume photographers some time, would be a setting in your desktop uploader to have it auto-password protect albums with random passcodes during the upload. A next-level change would be allowing a CSV upload where contact info is tied to each album and allowing that info to be acted upon by email campaigns. THAT would be huge. 🤓

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10 replies

Megan
Rank
Userlevel 6
Badge +3

There are quite a few folks who use ShootProof for team photography, schools, or other similar events. Hopefully some of them will pop in here with workflows they use! I’ll see if I can help them find this post 😉

-Megan

-Megan, Customer Community Manager☀️
Andrew
Userlevel 4
Badge +1

Hello all! I know that SP is used mostly for individual customers, but I am also doing Volume photography for sports teams. at the moment I am only doing 2 leagues but have multiple teams.Are there any tips / tricks to upload each job as a gallery with individual folders per player and assign a contact? I have been using another service for volume and would like to keep everything in one place in my SP. Any help or suggestions would be greatly appreciated. Thank you! 

 

Haven’t done exactly this, but I have uploaded Seniors into separate albums that are individually passworded within a single gallery for their school. It’s a little work, but if you put each image or group of image into it’s own folder, you can have the desktop uploader put them into the gallery that way and automatically create albums for each folder. 

 

In Shootproof, you’d select manage albums and then have it create a password for each album. Unfortunately, this is a manual step that you’d do for each album. Once done, you could download a CSV of all the album names along with their passwords. 

 

What I would recommend would be to use a CSV merge tool like Airtable or a Google Sheets plugin to combine the album passwords with each subject’s data. And then you could run any marketing you need through something like Mailchimp. You might find this to be a faster and less error prone solution than trying to create contacts for each family or athlete in your gallery.

 

#FeatureRequest - Shootproof, we LOVE you, but a simple change to instantly save your volume photographers some time, would be a setting in your desktop uploader to have it auto-password protect albums with random passcodes during the upload. A next-level change would be allowing a CSV upload where contact info is tied to each album and allowing that info to be acted upon by email campaigns. THAT would be huge. 🤓

M
Userlevel 3
Badge +1

CSV import of contacts would be great. Syncing with a group in Address Book would be next level.

D
Userlevel 3
Badge

I use many of my albums as volume galleries, but mostly for Prepaid Packages...which is a lot of manual work.  I was hoping Shootproof would catch onto the Volume aspect of what many photographers are doing, but it has not happened yet.  I stay with Shootproof because I do love a lot of their features and I know in time I think they will adapt to what the volume photographer needs as well.   I have a pretty complex workflow that I developed for all of my teams for Prepaid to Post-View processes, and it can get tricky at times, but I have done it from the start so it is 2nd nature now to me.   I too use Multiple Albums with 

WaterPixies
Userlevel 3
Badge +1

Hi all, 

I am lucky enough to still have Snapizzi (volume photography plug in to Shootproof) work for me but it is such a stressful thing to wonder whether it will still work for each next project. 

@Andrew how do you download a CSV file of album names and password. Does it also give you the URL of each album? This would already be a major relief for me in case Snapizzi does indeed fall apart completely. 

ShootProof, for me the album sorting is not necessarily the most time consuming part, but being able to work with the data in bulk (spreadsheet) really is. The platform can already do all we need it to do (albums and passwords), all we need is better ‘backend/spreadsheet type access’. 

It would be amazing to be able to upload connected info to albums in bulk (e.g. name of subject/gallery, email address, password) and download info in bulk (e.g. album URLs and password) is really an issue. 

I know that Pixelshare.net is in the process of making their software plug into Shootproof but it has been sometime they’ve been saying this. Perhaps some of you could email them asking to get moving ;-), here is Galen Davis’ email address: pixelshare.net@gmail.com

But really, if we could have those basic features (bulk upload/download album info) sorted, I might not even really need a plugin at all. I have maximum 100 subjects a day, this is easily sortable into albums.

Gwen
Andrew
Userlevel 4
Badge +1

@Andrew how do you download a CSV file of album names and password. Does it also give you the URL of each album? This would already be a major relief for me in case Snapizzi does indeed fall apart completely. 

 

Here’s a quick walkthrough on how to do it: https://www.loom.com/share/5719262535cb4f479853ed6ce7ebc6a9

 

Unfortunately, the CSV doesn’t include a link to the album itself. However, you could use something like CodeReturn to host your data and distribute passwords out to people who need them. Basically in your marketing emails sent from Shootproof, you could have a link that says something like, ‘Don’t know your password? Click here to retrieve it...’ and have a link to your CodeReturn form. 

WaterPixies
Userlevel 3
Badge +1

Waouw! Thanks @Andrew !

Quick question, do you make sure your albums never have identical names to avoid mistakes (e.g. @ people with same names)? 


It’s great to see this feature, but why not give us users all the connected data (URLs!!!)? We know it is possible given that snapizzi does it, so it is clear it wouldn’t be too hard for Shootproof to implement this. This plus random password generation would be sweet. I could then name the album by the email address provided (instead of the child’s first name) by the parent and I would have all the info I need in the CSV downloaded as you describe.

I could then run a local script on my computer to sort photos into albums (or sort them manually), or possibly use software like pixelshare and use the Shootproof desktop uploader and all my needs are sorted! 

Question: at what stage do you get parents’ email addresses? I think we may be working differently. I collect them when we shoot.

Given the workflow you describe to me, it sounds like you are getting them to come visit your gallery, they visit their album name, and that is why you want the automation sending them their password. Am I getting this right? I am sending them their album URL and password in the email I send them, no one gets access to the gallery level URL (except the pools I work with, but not the parents). 

Thanks again for the little video, that was great!

Gwen
WaterPixies
Userlevel 3
Badge +1

@DawnWegscheider it would be great to hear about your workflow.

 

I’d be happy to share ours if anyone is interested. 

 

Gwen
MichaelSmith
Badge

I’ve requested a CSV pre-registration upload feature for client e-mail addresses for a few years now, but it never gets done.  If you can download the Gallery Visitors file as CSV, you should be able to upload the same. I run a volume school photography business and many of the students' data remain the same from year to year, but we have to cut and paste the addresses one at a time each year.

Michael Smith
Richie
Userlevel 6
Badge +2

Would anyone be interested in buying a program a program that can work with Shoot Proof that could import a CSV file and:

  1. Create folders and assign passwords
  2. Automatically move images into said folders based on image filters / number range
  3. Upload them all to Shoot Proof

If so… how much would you be will to spend? I have a developer who could do it, but its not cheap.

ProPhoto.ie

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